Back to Digital Accessibility page

What to do

Include alternative text (alt text) with all visuals.

Visual content includes pictures, SmartArt graphics, shapes, groups, charts, embedded objects, ink, and videos.

Images that do not convey any information can be marked as 'decorative'.

In PowerPoint avoid placing text over images so it is visible to all.

How to find it

To find any missing alt text, use the Accessibility Checker.

Why do it

Alt text is used to provide an alternative description of the image for those people who are unable to view it. This may include people with visual impairments who use screen readers a well as people using text only browsers.

Avoid using text in images as the sole method of conveying important information. If you must use an image with text in it, repeat that text in the document.

How to do it

Add alt text to visual in Office 365

Improve accessibililty with alt text.

Poet Training Tool: Image description training site.

For any guidance regarding alt text, please have a look at this Cribsheet that tells everything in detail.

For more information and resources please visit Microsoft Accessibility Video Training.